Printing Tabloid on Your Copier and How to Save

Looking for a Copier that Prints Tabloid? 

Most copier companies push to sell the A3 copier when the A4 model will suit most companies and is more cost effective.  In fact, here are some facts to consider when purchasing a A3 tabloid copier. 

 A3 copiers print slower than A4 models. They also take up more space
and use more power.  (At the same price)
 The A3 tabloid copier prints 11”x17” sheets while the A4 will produce 8.5”x 11’ legal sheets 
 According to Industry averages, it is estimated that a tabloid copier will
cost you 40% over three years which can cost up to $7,000. 

Which Copier is Right for your Business? 

Some purchase the tabloid copier because it’s size and durability A4 which
makes it better suited for jobs requiring large volumes of printing each month. If your business prints a higher average of copies, the A3 printer is up to the task of printing 20,000 pages on a monthly basis. However, as 3% of pages are printed using tabloid sheets and most businesses do nearly enough printing to make this a cost-effective purchase. 

In fact, here are a few cost breakdowns to make the most informed choice for your business. 

	Tabloid Copier with Fax/Scan and Finisher	A 4 Copier with Print/Scan/Fax & Finisher
Average Monochrome costs	$7,500 (40 printed per minute)	$4,500 (50 printed per minute)
Average Maintenance Costs	$ 0.006 (per print)	$ 0.006 (per print)
Average Toner and Other Costs	$ 0.006 (per print)	$ 0.007 (per print)
Estimated Monthly Cost of a 4 year contract:
Equipment	$180	$108
Supplies and Maintenance	$120	$132
Total Cost	$300	$240
Cost Per Print	$0.030	$0.024

The Bottom Line Doesn’t Lie! If your Business Doesn’t Need Tabloid Prints,
save Thousands and Vising the Copier Lease Center to Purchase the A4
Copier Today!

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New Xerox Altalink Line an Improvement Over Former Series

Each time a manufacturer does a refresh, there is always buzz from them, about exciting stuff and changes, but most of the time it is of very little importance. It might be a small DPI change or a doc feeder that holds 10 more pages. The Xerox Altalink upgrade I expected the same – an excuse to change models so the remanufactured ink companies couldn’t sell supplies to their customers…

When I first touched the device, it felt more solid. We are speaking of the Xerox Altalink C8130, C8135, C8145, C8155 and C8170 as compared to the Xerox Altalink C8030, C8035, C8045, C8055 and C8070 copiers. The last two digits relate to the speed of the copier. C80 is the first launch, the C81 is the 1st upgrade. With all that being said, what changed?

• It has a sturdier feel – this is good for a copier that costs $6000 plus.
• The color quality is way better. One of my biggest complaints on the C80XX series was the color quality and the color tables in that copier. The C81XX uses the highest quality printer engine Xerox had for graphic design and applies it to this copier, meaning the color is excellent.
• There are little touches, like a glass cleaner in the doc feeder which are nice maintenance touches.
• The doc feeder seems to practically go a lot faster for scans. I need to test this vs the C80XX with a watch, but after seeing tons of the C80XX copiers, the C81XX seemed much more responsive.
• The setup was much better, without all the glitchy weirdness that tends to go along with the C80XX series – where one little thing has you on hold for an hour and a half trying to get to a level 2 technician.

We have the Xerox C8130, C8135, C8145, C8155, and C8170 color copiers available to lease anywhere in the USA and we would love to help your team get the best Xerox copier.

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Your Copier Is a Data Vulnerability Risk

If you copy and print documents with sensitive information, such as credit card or social security numbers, you could be running a massive risk of getting that data stolen. Your copier may have a hidden piece of hardware inside of it you may not be aware of, and it could leave you open to potentially millions of dollars in liabilities.

How Could Someone Steal Data From Your Copier?

The most likely way this nightmare scenario could happen is if someone breaks into your business and steals your hardware. You may have done everything right:

• You backed up your data on secure servers
• You encrypted the information on your computer drives
• You placed extra security protocols on your network

However, there is one liability you may have missed: your copier’s hard drive.

Not all copiers come with a hard drive, but If yours had one and it got stolen, you now have sensitive information sitting on an unsecured hard drive. Anyone with passing technical knowledge can access that information and make life a living nightmare for you and your business.

Business owners never want to deal with calling up all of their customers or clients to tell them how your negligence led to their credit card information getting stolen.

How Can You Prevent This Nightmare Scenario From Happening In The First Place?

The best way to keep the data on your copier’s hard drive from getting stolen is to get a copier that doesn’t have a hard drive in the first place. If you’re leasing or buying a new copier, check if your copier comes with one. If you have no use for a hard drive on a copier, look for another copier that handles your needs without the additional liability.

However, if you are willing to keep the hard drive or have a specific reason to have a hard drive in your copier, I highly recommend that you get a data security kit installed onto your copier. This item will cost you no more than $400, and it will wipe the hard drive with every copy you make.

Your copier rep may not tell you about this data security kit because they don’t want to include a piece that will raise the cost and increase the risk of losing out on a sale.

Keep Your Data Safe From Thieves.

Now you know of two ways to protect your copier’s data:

• Get a copier without a hard drive
• Invest a security kit for a copier that has a hard drive.

Use the information in this article to make informed decisions about your copier’s data security.

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How “Two Clicks” Is Doubling Your Tabloid Print Costs

Do you use tabloid paper in your business regularly? If so, you’ll need to understand what “two clicks versus one click” is and how not knowing this can punch a hole in your monthly copier budget.

Why Knowing About 2 Clicks Is Important to Your Bottom Line

A tabloid page is exactly twice the size of a typical letter copier. Because of this, many copier companies set their copiers to register tabloid copies as two “clicks,” meaning they count that one tabloid sheet as two prints. Some copier manufacturers will count all prints, regardless of size, as one “click” or print.

If you regularly produce tabloid prints, not knowing about this distinction could double your monthly print costs. If your copier manufacturer sets your copier to count all of your tabloid pages as two clicks, and each color print you produce usually is $0.075, each tabloid print would instead cost you $0.15.

If you print 1,000 tabloid prints a month, you will spend an extra $75 a month on your prints, which adds up to $4,500 over five years.

How Do You Keep From Paying Double For Your Tabloid Prints?

The only real way to keep yourself from paying double for your prints is to do your due diligence and ask whether your tabloid prints get counted as one click or two clicks. If you find a copier from a manufacturer that subscribes to the “one click for all” philosophy, take that copier.

You might also accidentally pay double for your tabloid prints by using too much color toner for each print.

Another Sneaky Way You Might Pay Double for Tabloid Prints

Using a copier that counts tabloid prints as two prints each isn’t the only way you could be paying double (or more) is through your color coverage.

Look at your contract and see what percentage of color coverage you are allowed (the standard allowance is 20%.) If you use tabloid prints, the amount of toner you use doubles. To stay under the allowed color coverage, you will need to use no more than 10% color coverage.

To stop from paying double for your prints from the start, find a copier where tabloid sheets get counted as one print. To keep from paying double for your color prints, use only 10% of your color coverage. Follow these two tips to keep your tabloid print costs from skyrocketing out of control.

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Leasing Copiers for Home Users

One of the interesting things we are finding with this COVID economy is there are many professionals who are working from home and who need small units at their home to stay productive, but do not necessarily want to buy a unit from the big box stores because those units break and it is hard to get set up help and the necessary functions.

We are working with a law firm that has 100 attorneys, and the IT department does not like the idea of every user going out to get themselves a unit. Just as scary is them buying 100 users and trying to remotely set up each user and manage ink and repairs.

We have a team that helps with remote installs. So the basic format would look like this for them.

• Spend under $500 per unit for a copier that works and can be covered cheaply.
• Service cost is roughly $5 per month
• Supplies cost is about 2 cents a page

We do the rest for them. We get the devices to report meter reads. We send techs when needed.

That’s it. No crazy burden on IT, no dealing with 100 different printers and copiers that users buy, no spending 5 cents a copy or 25 cents a color copy for inkjet the users go out and buy on their own.

Do you have dozens or hundreds of important professional users you would like on a program like this? We can help!

Do you really want the professionals buying something for their home office your team will have to support or would you rather work with a company who has a solution to keep the headache away from IT all about the same cost as if you buy from one of the Big Box stores but with actual people to help with the install, reporting and maintenance of your fleet?

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Copier Speed and Warm Up Time – Why the Difference Matters

If you are looking at a copier, you may be overwhelmed at all the data your copier reps are throwing your way. They tell you about the “speeds and feeds.” You don’t know what to do with the data laid out in front of you.

However, in this gigantic data pile dropped in your lap, one item exists that copier reps neglect to share with you. The funny thing is, it can easily be the most critical specification in that entire information sheet.

The Most Important Copier Specification That’s Frequently Ignored

Copier reps will share the copier’s speed, but they forget to share the specs that translate into actual productivity. What is that one spec that they ignore?

That magic specification is warm-up time, and it means far more for office productivity than copier speed ever could.

Copier speed is how fast copiers can produce prints once the copier is warmed up. Warm-up speed is the amount of time a copier takes to warm up and spit out a copy, starting from the time a user presses the copy button.

Why Does Copier Warm Up Time Matter More Than Copier Speed?

In a typical office, a copier gets used once or twice every few hours. This gap in usage time allows the copier to cool back down. Once someone needs to use the copier, it needs to restart the entire warm-up process.

If you stand two copiers side by side, one could technically have a much faster copier speed. However, if you start the copying process on both machines simultaneously, the copier with lower speed could finish printing before the “faster” one starts. Why? The other copier warmed up faster.

Take the Fastest Copier For Your Job.

If your workers use your copier several times an hour, every hour? If so, then the copier won’t have a chance to cool down; it will run at peak efficiency for the entire day. In this situation, grab the copier with the higher copier speed.

However, if your business operates the same as almost every other business, and you have long gaps between usage, warm-up time will mean a great deal to your productivity. If your daily situation matches this scenario more closely, grab the copier that warms up faster.

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How to Decipher the Mystery of a Copier Quote

You’re buying a copier (possibly for the first time), and all the numbers you are seeing are overwhelming. Understanding all the information these reps throw your way feels like an impossibly daunting task. Every step of the way, you wish that someone could make this entire process easier to comprehend.

Suddenly, you speak to a sales rep that has a simple quote that’s easy to understand. You pay $324 a month for everything. You feel as if the heavens have parted, and your long journey is finally over. The quote isn’t the cheapest one out there, but every other deal you heard has these overage fees and other copier jargon to worry about when all you want to know is how much you’ll pay every month.

Satisfied with the deal, you sign the lease. You know, without a shadow of a doubt, how much you owe every month on your copier bill. All’s right with the world.

Or is it?

The Hidden Costs of the Simple Monthly Quote

Copier reps know that quotes get complicated. They know the average prospective customer doesn’t have the time or patience to dig through every line item that makes up a copier quote.

So, what do they do?

The copier rep, out of the goodness of his heart, boils down all the numbers to a single number and adds 20-30% to that number. You pay far more for the copier every month than you would have had you taken the time to get your quote itemized.

How Do Copier Reps Inflate Your All-in-One Quote?

One way a copier rep will pad your quote is to add items you don’t need. Did you need a finisher? Do you know what a finisher is? If not, you have plenty of time to learn because it comes with your purchase, whether or not you wanted it.

An unscrupulous copier rep will inflate your monthly bill to set you up on a monthly page plan that’s far higher than any regular business would ever use. In theory, this plan sounds good, but your unused prints don’t roll over to next month; what you didn’t that month is gone forever.

How Do You Prevent Being Tricked Into Paying Extra For a “Convenient” Quote?

The only way to keep from paying extra on your copier bill is to get your quote itemized and go through it line by line. If you are buying your first copier, this process will take more time than you would like. However, taking the time to understand your itemized quote will save your business hundreds, if not thousands, of dollars down the road.

Itemize your quote, dig through each item, and watch your patience get rewarded with a lower quote.

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