Most copier companies push to sell the A3 copier when the A4 model will suit most companies and is more cost effective. In fact, here are some facts to consider when purchasing a A3 tabloid copier.
A3 copiers print slower than A4 models. They also take up more space
and use more power. (At the same price)
The A3 tabloid copier prints 11”x17” sheets while the A4 will produce 8.5”x 11’ legal sheets
According to Industry averages, it is estimated that a tabloid copier will
cost you 40% over three years which can cost up to $7,000.
Which Copier is Right for your Business?
Some purchase the tabloid copier because it’s size and durability A4 which
makes it better suited for jobs requiring large volumes of printing each month. If your business prints a higher average of copies, the A3 printer is up to the task of printing 20,000 pages on a monthly basis. However, as 3% of pages are printed using tabloid sheets and most businesses do nearly enough printing to make this a cost-effective purchase.
In fact, here are a few cost breakdowns to make the most informed choice for your business.
Tabloid Copier with Fax/Scan and Finisher
A 4 Copier with Print/Scan/Fax & Finisher
Average Monochrome costs
$7,500 (40 printed per minute)
$4,500 (50 printed per minute)
Average Maintenance Costs
$ 0.006 (per print)
$ 0.006 (per print)
Average Toner and Other Costs
$ 0.006 (per print)
$ 0.007 (per print)
Estimated Monthly Cost of a 4 year contract:
Equipment
$180
$108
Supplies and Maintenance
$120
$132
Total Cost
$300
$240
Cost Per Print
$0.030
$0.024
The Bottom Line Doesn’t Lie! If your Business Doesn’t Need Tabloid Prints,
save Thousands and Vising the Copier Lease Center to Purchase the A4
Copier Today!
Each time a manufacturer does a refresh, there is always buzz from them, about exciting stuff and changes, but most of the time it is of very little importance. It might be a small DPI change or a doc feeder that holds 10 more pages. The Xerox Altalink upgrade I expected the same – an excuse to change models so the remanufactured ink companies couldn’t sell supplies to their customers…
When I first touched the device, it felt more solid. We are speaking of the Xerox Altalink C8130, C8135, C8145, C8155 and C8170 as compared to the Xerox Altalink C8030, C8035, C8045, C8055 and C8070 copiers. The last two digits relate to the speed of the copier. C80 is the first launch, the C81 is the 1st upgrade. With all that being said, what changed?
It has a sturdier feel – this is good for a copier that costs $6000 plus.
The color quality is way better. One of my biggest complaints on the C80XX series was the color quality and the color tables in that copier. The C81XX uses the highest quality printer engine Xerox had for graphic design and applies it to this copier, meaning the color is excellent.
There are little touches, like a glass cleaner in the doc feeder which are nice maintenance touches.
The doc feeder seems to practically go a lot faster for scans. I need to test this vs the C80XX with a watch, but after seeing tons of the C80XX copiers, the C81XX seemed much more responsive.
The setup was much better, without all the glitchy weirdness that tends to go along with the C80XX series – where one little thing has you on hold for an hour and a half trying to get to a level 2 technician.
We have the Xerox C8130, C8135, C8145, C8155, and C8170 color copiers available to lease anywhere in the USA and we would love to help your team get the best Xerox copier.
If you copy and print documents with sensitive information, such as credit card or social security numbers, you could be running a massive risk of getting that data stolen. Your copier may have a hidden piece of hardware inside of it you may not be aware of, and it could leave you open to potentially millions of dollars in liabilities.
How Could Someone Steal Data From Your Copier?
The most likely way this nightmare scenario could happen is if someone breaks into your business and steals your hardware. You may have done everything right:
You backed up your data on secure servers
You encrypted the information on your computer drives
You placed extra security protocols on your network
However, there is one liability you may have missed: your copier’s hard drive.
Not all copiers come with a hard drive, but If yours had one and it got stolen, you now have sensitive information sitting on an unsecured hard drive. Anyone with passing technical knowledge can access that information and make life a living nightmare for you and your business.
Business owners never want to deal with calling up all of their customers or clients to tell them how your negligence led to their credit card information getting stolen.
How Can You Prevent This Nightmare Scenario From Happening In The First Place?
The best way to keep the data on your copier’s hard drive from getting stolen is to get a copier that doesn’t have a hard drive in the first place. If you’re leasing or buying a new copier, check if your copier comes with one. If you have no use for a hard drive on a copier, look for another copier that handles your needs without the additional liability.
However, if you are willing to keep the hard drive or have a specific reason to have a hard drive in your copier, I highly recommend that you get a data security kit installed onto your copier. This item will cost you no more than $400, and it will wipe the hard drive with every copy you make.
Your copier rep may not tell you about this data security kit because they don’t want to include a piece that will raise the cost and increase the risk of losing out on a sale.
Keep Your Data Safe From Thieves.
Now you know of two ways to protect your copier’s data:
Get a copier without a hard drive
Invest a security kit for a copier that has a hard drive.
Use the information in this article to make informed decisions about your copier’s data security.
Do you use tabloid paper in your business regularly? If so, you’ll need to understand what “two clicks versus one click” is and how not knowing this can punch a hole in your monthly copier budget.
Why Knowing About 2 Clicks Is Important to Your Bottom Line
A tabloid page is exactly twice the size of a typical letter copier. Because of this, many copier companies set their copiers to register tabloid copies as two “clicks,” meaning they count that one tabloid sheet as two prints. Some copier manufacturers will count all prints, regardless of size, as one “click” or print.
If you regularly produce tabloid prints, not knowing about this distinction could double your monthly print costs. If your copier manufacturer sets your copier to count all of your tabloid pages as two clicks, and each color print you produce usually is $0.075, each tabloid print would instead cost you $0.15.
If you print 1,000 tabloid prints a month, you will spend an extra $75 a month on your prints, which adds up to $4,500 over five years.
How Do You Keep From Paying Double For Your Tabloid Prints?
The only real way to keep yourself from paying double for your prints is to do your due diligence and ask whether your tabloid prints get counted as one click or two clicks. If you find a copier from a manufacturer that subscribes to the “one click for all” philosophy, take that copier.
You might also accidentally pay double for your tabloid prints by using too much color toner for each print.
Another Sneaky Way You Might Pay Double for Tabloid Prints
Using a copier that counts tabloid prints as two prints each isn’t the only way you could be paying double (or more) is through your color coverage.
Look at your contract and see what percentage of color coverage you are allowed (the standard allowance is 20%.) If you use tabloid prints, the amount of toner you use doubles. To stay under the allowed color coverage, you will need to use no more than 10% color coverage.
To stop from paying double for your prints from the start, find a copier where tabloid sheets get counted as one print. To keep from paying double for your color prints, use only 10% of your color coverage. Follow these two tips to keep your tabloid print costs from skyrocketing out of control.
One of the interesting things we are finding with this COVID economy is there are many professionals who are working from home and who need small units at their home to stay productive, but do not necessarily want to buy a unit from the big box stores because those units break and it is hard to get set up help and the necessary functions.
We are working with a law firm that has 100 attorneys, and the IT department does not like the idea of every user going out to get themselves a unit. Just as scary is them buying 100 users and trying to remotely set up each user and manage ink and repairs.
We have a team that helps with remote installs. So the basic format would look like this for them.
Spend under $500 per unit for a copier that works and can be covered cheaply.
Service cost is roughly $5 per month
Supplies cost is about 2 cents a page
We do the rest for them. We get the devices to report meter reads. We send techs when needed.
That’s it. No crazy burden on IT, no dealing with 100 different printers and copiers that users buy, no spending 5 cents a copy or 25 cents a color copy for inkjet the users go out and buy on their own.
Do you have dozens or hundreds of important professional users you would like on a program like this? We can help!
Do you really want the professionals buying something for their home office your team will have to support or would you rather work with a company who has a solution to keep the headache away from IT all about the same cost as if you buy from one of the Big Box stores but with actual people to help with the install, reporting and maintenance of your fleet?
If you are looking at a copier, you may be overwhelmed at all the data your copier reps are throwing your way. They tell you about the “speeds and feeds.” You don’t know what to do with the data laid out in front of you.
However, in this gigantic data pile dropped in your lap, one item exists that copier reps neglect to share with you. The funny thing is, it can easily be the most critical specification in that entire information sheet.
The Most Important Copier Specification That’s Frequently Ignored
Copier reps will share the copier’s speed, but they forget to share the specs that translate into actual productivity. What is that one spec that they ignore?
That magic specification is warm-up time, and it means far more for office productivity than copier speed ever could.
Copier speed is how fast copiers can produce prints once the copier is warmed up. Warm-up speed is the amount of time a copier takes to warm up and spit out a copy, starting from the time a user presses the copy button.
Why Does Copier Warm Up Time Matter More Than Copier Speed?
In a typical office, a copier gets used once or twice every few hours. This gap in usage time allows the copier to cool back down. Once someone needs to use the copier, it needs to restart the entire warm-up process.
If you stand two copiers side by side, one could technically have a much faster copier speed. However, if you start the copying process on both machines simultaneously, the copier with lower speed could finish printing before the “faster” one starts. Why? The other copier warmed up faster.
Take the Fastest Copier For Your Job.
If your workers use your copier several times an hour, every hour? If so, then the copier won’t have a chance to cool down; it will run at peak efficiency for the entire day. In this situation, grab the copier with the higher copier speed.
However, if your business operates the same as almost every other business, and you have long gaps between usage, warm-up time will mean a great deal to your productivity. If your daily situation matches this scenario more closely, grab the copier that warms up faster.
You’re buying a copier (possibly for the first time), and all the numbers you are seeing are overwhelming. Understanding all the information these reps throw your way feels like an impossibly daunting task. Every step of the way, you wish that someone could make this entire process easier to comprehend.
Suddenly, you speak to a sales rep that has a simple quote that’s easy to understand. You pay $324 a month for everything. You feel as if the heavens have parted, and your long journey is finally over. The quote isn’t the cheapest one out there, but every other deal you heard has these overage fees and other copier jargon to worry about when all you want to know is how much you’ll pay every month.
Satisfied with the deal, you sign the lease. You know, without a shadow of a doubt, how much you owe every month on your copier bill. All’s right with the world.
Or is it?
The Hidden Costs of the Simple Monthly Quote
Copier reps know that quotes get complicated. They know the average prospective customer doesn’t have the time or patience to dig through every line item that makes up a copier quote.
So, what do they do?
The copier rep, out of the goodness of his heart, boils down all the numbers to a single number and adds 20-30% to that number. You pay far more for the copier every month than you would have had you taken the time to get your quote itemized.
How Do Copier Reps Inflate Your All-in-One Quote?
One way a copier rep will pad your quote is to add items you don’t need. Did you need a finisher? Do you know what a finisher is? If not, you have plenty of time to learn because it comes with your purchase, whether or not you wanted it.
An unscrupulous copier rep will inflate your monthly bill to set you up on a monthly page plan that’s far higher than any regular business would ever use. In theory, this plan sounds good, but your unused prints don’t roll over to next month; what you didn’t that month is gone forever.
How Do You Prevent Being Tricked Into Paying Extra For a “Convenient” Quote?
The only way to keep from paying extra on your copier bill is to get your quote itemized and go through it line by line. If you are buying your first copier, this process will take more time than you would like. However, taking the time to understand your itemized quote will save your business hundreds, if not thousands, of dollars down the road.
Itemize your quote, dig through each item, and watch your patience get rewarded with a lower quote.
Virtually every copier on the planet produces what are called Volatile Organic Compounds, and they can cause your workers to develop serious (and sometimes permanent) respiratory problems.
This article will help you identify the compounds your copier likely produces, and how to keep your workers safe from these compounds.
Which Compounds Does Your Copier Most Likely Produce?
The most common compound that copiers produce is ozone. Ozone is excellent for the atmosphere, but it’s not safe for humans for humans to breathe, especially daily.
The easiest way to figure out if your copier produces ozone is to ask your copier rep: “How much does a corona wire cost on this copier?” If the rep tells you a price, or that it’s included, your copier produces ozone.
Which Health Problems Can Arise From Regularly Breathing Ozone?
According to WebMD, these are the many health risks we face when breathing ozone daily:
Ozone can irritate and inflame the lungs, in the same way that sunburn can affect the skin.
Consistent ozone exposure can cause pain when taking a deep breath.
Daily ozone exposure over months or years can permanently damage the lungs.
You are far more vulnerable to pneumonia, bronchitis, aggravated asthma, and reduced lung capacity.
How Do You Prevent Ozone Produced By Your Copier From Damaging Your Workers’ Lungs?
When you have a copier in your workplace, you run these risks more as time goes on. However, you can mitigate these risks immediately by taking these quick measures.
Place your copier in a well-ventilated room, preferably far away from your employees’ workspaces.
You sacrifice some efficiency when you follow this safety measure. Still, whatever you lose from efficiency, you gain in not having to pay workers’ compensation for making your employees sit next to an ozone-spewing copier all day, every day.
Replace your ozone filters frequently.
If you place a copier next to a wall, you will most likely notice some black marks build up on that wall over time. That black stuff is ozone, and your employees breathe a little of it every time they use that copier. Replace your filters to keep your employees healthy.
Find a copier that doesn’t create ozone.
Applying this measure is a difficult task. Copiers that don’t produce ozone are rare, and you’ll pay a premium for it if you do locate one in the wild. However, following the two previous measures should be enough to keep your employees safe from the damage that repeated ozone exposure causes.
We live in a world where it appears that everything is out to kill us. Though your copier won’t strike you dead from using it only once, repeated usage can have adverse effects over the years. Follow the measures listed above, and you will help ensure that your workers stay healthy and productive for the foreseeable future.
Here are some simple facts to consider about A3 tabloid prints:
Less than 3% of printed pages use tabloid sheets, though 24% of unit placements are tabloid capable.
Industry averages say you’ll spend more than 40% over three years (close to $7,000) if you buy a tabloid copier.
A tabloid copier will take up more space and use more power. It will also print slower than a standard A4 letter copier.
Copier companies are always trying to sell A3 tabloid copiers when typical A4 machines work fine for most companies.
What Is the Difference Between an A3 Tabloid Copier and an A4 Letter Copier?
An A3 tabloid copier will produce 11”x17” prints in size, whereas an A4 machine will do legal letter size of 8.5”x11”.
Tabloid copiers are built with more durable internals than an A4 copier. If you need to print 30,000 pages a month, a tabloid copier will be able to hand that kind of volume. However, most companies don’t produce the number of prints to justify the added expense of a tabloid copier.
Also, as we mentioned before, tabloid copiers are much larger than their letter copier counterparts. Sometimes people take a tabloid copier because the smaller variant “doesn’t look like a real copier,” even though that smaller copier would do the job just fine.
Let’s take a look at how much money using an A3 tabloid copier would cost compared to using an A4 letter copier.
Tabloid Copier with Print/Scan/Fax & Finisher
Average Monochrome costs (40 printed per minute) – $7,500
Average Maintenance Costs – $0.006 per print
Average Toner and Other Costs – $0.006 per print
With these numbers, a typical 48-month contract would look like this:
Equipment – $180 per month
Supplies and Maintenance – $120 per month
Total Cost – $300 per month all included ($0.03 per print)
A4 Copier with Print/Scan/Fax & Finisher
Average Monochrome costs (50 printed per minute) – $4,500
Average Maintenance Costs – $0.006 per print
Average Toner and Other Costs – $0.007 per print
With these numbers, a typical 48-month contract would look like this:
Equipment – $108 per month
Supplies and Maintenance – $132 per month
Total Cost – $240 per month all included ($0.024 per print)
Compared to buying an A4 letter copier, the A3 tabloid copier costs $2,880 more over 48 months, and it prints slower than its A4 counterpart.
If You Don’t Need Tabloid Prints, Buy an A4 Letter Copier Instead.
An A4 copier is 97% guaranteed to be all you need for your copying and printing needs. Take the smaller option, and you’ll save yourself thousands of dollars each year over a tabloid printer.
A fundamental misunderstanding exists that costs customers thousands of dollars. Their lease expires in a little more than a year, and their copier rep tells the customer that they’ll give them a free upgrade if they change now.
How Copier Reps Use the Word “Free” to Scam You Out of Thousands of Dollars
In the marketing world, there are few words more powerful than “free.” Unfortunately, copier reps use this word to scam customers out of their money.
Here is what’s happening behind the scenes of a “free” upgrade.”
A copier company needs sales, and the leasing companies want new contracts. With this mutual desire, a partnership is born to relieve you of your money.
The leasing company tells the copier company they will forgive a payment or two if they can get another long-term contract signed, as a promotion. Now and again, they will also defer payments.
A copier company will look at the equipment portion of the lease (which works out to half of the total) and see if they can wrap that price into the next contract and remain under retail price.
They go to the manufacturer and see what specials are happening. Instead of giving you the financial incentive the manufacturer provides them, they take this savings and use that to make the remainder of the payments, or close to it.
Why Is This Deal Terrible For Your Company?
You have three reasons why you shouldn’t take a “free” upgrade:
If this discount was available for you, you could’ve had the copier for much less had you not had the current lease. Your long-term costs could’ve been much lower.
This process is easier to wrap into a five-year lease, which is necessary to make the finances look right. The technology for copiers changes quickly, and you’ll want to upgrade in year four. The liabilities go up over time and had you rode out your original lease, you could’ve been paying a lot less per month for years.
This deal gives all the leverage to the leasing company and the copier company. You eliminate your competition, which removes all incentive to provide you with a better deal on your next lease.
Save Money on Your Next Lease by Waiting Out Your Original Lease.
When your lease is up, you can start to shop around and see what your original leasing company’s competition has to offer. In the end, you may decide to renew your contract with your first leasing company, but at least you have the power to shop around and get a better deal for your next lease. Be patient, wait out your contract, and you will be in a far better position to negotiate a better deal.
Color coverage, in its most elementary form, is the percentage of the page covered in color. However, that description doesn’t tell the whole story.
We’ll go over how much color coverage you can have on a page, how it affects your bottom line, and how you can save thousands of dollars over your color copier’s life.
What Is the Real Maximum Color Coverage A Sheet Can Have?
When dealing with copiers and printers, the maximum coverage isn’t 100%; technically, it’s 380%.
There are four color cartridges: cyan, magenta, yellow, and black. Each cartridge can cover 95% of the page. If your page were completely black, you would have 95% coverage. However, if you were to have a page that’s all orange, you’d have a color coverage of 160%. This strange percentage occurs since your copier used a mix of yellow and magenta to create this color.
When you have a contract that allows for 20% coverage, this number doesn’t refer to 20% page coverage but 5% of each color on the page, making 20%.
How to Save Thousands of Dollars on Color Coverage in Four Steps
If your copier contract has an upcharge provision, get rid of it. If you allow for this upcharge, make sure your historical average stays under 20% for color and 5% for black and white prints.
Compile print files that your copier rep can run. If the rep looks at them and tells you a number without using a real analytics tool, your rep is scamming you, even if unintentionally. To know with any certainty what the color coverage is on a page, you need to use an analytics tool.
Run your high coverage prints on machines that have no coverage restrictions. Run your low coverage prints on a cheaper printer.
Keep in mind that if you use Tabloid sheets, they use twice as much toner as they’re double the size of regular letter sheets.
Follow this advice alone, and you can save up to thousands of dollars over the life of your color copier. Understanding color coverage will save you a lot of money in the long run.
Leasing A Copier in 2020? Use This Trick to Save Around $815
What Is a Lease Rate Ladder?
As you’re looking at the copier lease rate, have you gotten a rate from the company? Do you understand what the 3, 4, or 5-year costs will be? If there are breakpoints in dollar amounts where you’ll get a better lease rate, are you close to this number?
For example:
You are looking at a $3,000 copier with an extra tray and installation.
If you were to buy this small copier for $3,001 for a 4-year lease, the monthly Fair Market Value cost would be approximately $74.
If you paid $2,999 for the same copier, the bank would charge $91 for a four year Fair Market Value lease.
That means you would pay an extra $815 for spending $2 less. This is the same timeframe and the same type of lease.
Why Does The Math Work Like This?
A little known secret about copier leases is that they have stepping mechanisms where you can get a dramatically lower monthly rate if you spend a specific dollar amount.
You will want to ask if there’s just one lease rate for any dollar amount or if the unit’s total cost varies. If the total cost of the unit has a factor, ask where these breakpoints are.
Sometimes, you may be close, within $200, of the next level. You could get install services for $200 and qualify for the next step on the pricing ladder, which will get you a much better rate.
The Copier Leasing World Doesn’t Always Make Sense, But Use This Trick to Make It Work To Your Advantage
These weird situations exist in the copier lease world. To make sure you’re not losing a bunch of money each month, you’ll need to ask questions about their leasing rate ladders.
When you take advantage of this little quirk, you can pay a couple of extra dollars up front to save yourself hundreds of dollars in the long run.
Returning a Copier (And the Drama That Awaits You)
Your lease is finally over. At last, you can return your old copier to your leasing company and trade it out for one that isn’t falling apart.
In that moment of happiness, you get the bad news: You will be responsible for packaging the copier AND paying to ship it to some random warehouse. If there are any damages to the machine in transit, they will hold you responsible for those as well.
When you call your copier leasing company about this freight situation, they tell you it will cost $500 to pack it, and another $300 to ship it.
You explain to them that you don’t want to do that.
At this point, they tell you that they can waive both of these fees under one condition: You sign up for another five-year lease for your next copier.
Why This Deal Is A Bigger Scam Than Most People Realize
What happened here is that the lease company wanted another contract, and the lease contract wanted another sale. They know that the copier has to get sent back, so they hold you hostage by skyrocketing the packing and shipping fees.
This tactic robs you of your ability to shop around and find a better copier lease deal. These companies know that you don’t want to deal with the headache of packing and shipping the copier, and you’re willing to pay an inflated price on your next contract to avoid dealing with the shipping headache.
For the leasing company to pack the copier for you, it would cost them a total of $40 for labor and a wildly reduced rate to ship it to an asset disposal company to get rid of it once and for all.
How to Reduce Your Financial Exposure to This Scheme
You can do these three things to protect yourself from paying sky-high rates and hidden fees for getting rid of your old copier:
Make sure you send a written letter to your leasing company 45-90 days in advance to let them know you intend to end your lease at the end of the leasing period.
Remove all the consumables and package them separately. Take pictures of everything at every angle you can think of. These pictures prove you took every precaution possible to ensure the copier and all of its parts make it safely to their destination.
As you put out the new copper to get a quote, let the dealers know you have (or will have) a packaged copier on site. Tell them you need to send it back and ask them what they can do to help with the freight costs.
You can return a copier if you don’t follow these steps, but you want to take every precaution possible to avoid getting conned by these companies looking to fleece you for every dollar they can get.
Is a “Free Color Upgrade” the Right Move for Your Business?
Copier companies are always inventing ways to extract more money from your wallet. One method they cooked up is to start selling you a black and white copier, then try to switch you over to a color copier at “no extra charge.”
Why Are The Copier Reps Making You This Offer?
With a color copier, with far more components than a black and white copier, is being sold to you at no extra charge, you need to ask why they’re offering you this tremendous sounding deal.
The copier reps are offering this deal to you for one primary reason: they want to own your color prints. To a copier company, color prints are where they make the real money from you.
Are there any reasons Why You Would Want to Take This “Free Color Upgrade” Deal?
With the aforementioned in mind, there may be some reasons why you might still want to consider taking the free color upgrade. Here are a few examples of why taking such an offer might benefit you.
You need a color printer anyhow, and this deal would save you money.
Your company would only use color in particular instances.
You know the difference between “black ink only” gray and composite gray
You are using a high-priced color printer to help with marketing
When Is Taking The Free Upgrade Offer a Bad Idea?
You will also encounter some instances where a free color upgrade would be a terrible idea across the board. Here are some of those instances:
When employees abuse the amount of color they use when they make prints
When you are running a color printer which costs $0.07 per copy or less
When you need a more reliable copier – Black and white copiers have three or four replaceable parts, where the average color copier has between ten to fifteen. Because of their more complex designs, color copiers will break down more often.
When you don’t need color printing in the first place
Only Take The Free Color Upgrade When You Know You’ll Need It.
Keep the costs in mind when you decide on getting a color copier. If you print 500 color pages a month (or 20 or so pages per day) that you’re not expecting, you will lose an extra $2,500 on a four-year copier lease.
You have to do what’s best for your company. Consider the long term impact of taking a “free color upgrade.”
How to Protect Yourself from Common Miscellaneous Copier Fees
One of the most typical complaints that customers have when leasing a copier: they thought they were signing up for one deal, and then that deal changed on them, or the vendors added additional fees.
Because of these added fees, their customers are motivated to change the vendor they want to work with because they feel that they got cheated.
Having a copier vendor hit you with miscellaneous fees can irreparably damage the trust a customer once had in them. Here are some of the most common way that you might get hit with extra copier costs:
You may find a provision in your contract stating that “Contract rates are raised throughout the contract.”
Having the rates adjust for inflation would be fair. However, vendors can use this to raise their prices by 12 percent because that number is in the contract.
Here is How to Protect Yourself Against Skyrocketing Annual Rates
Protect yourself from this by having the “this contract can be raised by x% per year” provision removed entirely from the contract.
If complete removal of this clause isn’t possible, negotiate down to a fairer rate.
Any company that can get away with raising rates on its customers will raise them. You would be smart to negotiate a lower annual percentage hike to mitigate the potential damage to the company account.
You can also get nickeled and dimed through “consumable fees.”
Another common way vendors nickel and dime you is through a charge called “consumable install fees.”
Here Is the Simplest Way to Avoid Paying This Consumable Install Fee
The best way to not pay this ridiculous fee is to learn how to install these consumables into your copier yourself. Taking five minutes to learn how to install them will save you around $300 to $500 every year.
Thankfully, most consumables are easy to replace, and there is no real need to involve your copier company in any way. When you know how to change your own consumables, there are no consumable install charges to pass on to you.
Keep Your Eyes Open for Other Hidden Fees
There are a lot of hidden fees you need to watch out for. It’s up to you to reduce as many liabilities as possible so you can have a fair copier contract.
The Ugly Truth About Automatic Copier Lease Rollovers
You are coming up on the end of your five-year copier lease. You are looking forward to sending back this copier that has caused nothing but grief for the last few months.
However, something happens that stops your celebration dead in its tracks. You open an envelope from your leasing company and get a bill from your leasing company for three more months. You try to talk with the agent to overturn the bill, but it was all for nothing. You’re now stuck with this copier for an additional three months.
How Did This Extra Charge Happen?
In almost every copier lease agreement, the leasing company will insert a provision that allows them to bill you continually unless you give the company a written notice that you intend to return the copier when you finish your lease term.
This simple mistake costs you between $600 and $1,000, and you get to deal with three more months with a copier on life support.
How Do You Stop This From Happening Again (or the first time)?
Look at your lease contract and find the date your lease expires. You need to give the leasing company your written notice between 45 and 90 days before it expires. No sooner, and no later.
To make sure you remember to write and send that all-important written notice, put a reminder in your calendar in between that window of opportunity. Compose the letter ahead of time, and send it out the very second you reach that 90-days-left mark.
Once the leasing company receives your letter, they’ll give you instructions on what you need to do with the copier.
Follow this One Simple Step to Save Hundreds of Dollars on Your Copier Lease.
This stipulation catches many people by surprise, and that’s how the copier leasing companies like it. By keeping track of your lease’s expiration date and sending your letter out between 45-90 days out, you will save yourself money and grief.
We can start with the basics. And then we can go from there into some of how to save money and other things like that.
How to Acquire a Copier
So the first thing is a corporate lease is a way to acquire a copier. You can also purchase a copier. Lastly, you can also rent a copier, or you can lease a copier.
And then on top of the leasing plan, you’ll have a supply and service plan, which will take care of the following:
Ink
Service
Parts
Labor
Delivery
and more.
So what we’re talking about here is the getting of the physical equipment into your office.
So getting, let’s say, for example, this Xerox CAD 30, and you want it in your office. This lease is a way to get that in there without putting $6,000 or $7,000 down, plus having a monthly payment of $130 to $150 a month.
How to Calculate Your Copier Lease Rate
The first thing to know is there are tables. When we’re making a copier sale, we’re looking at a table kind of like this:
Q2 Leasing Rates
A Fair Market Value lease means that at the end of the contract, the copier gets returned to a warehouse, and then you’ll be responsible for the shipment of the copier to that warehouse. You’ll complete your lease at the end of the term.
We also have a $1 Purchase option, which means at the end of the lease, you pay a dollar, and the copier now belongs to you.
You have different rates basically because, on the Fair Market Value lease, they’re giving the copier back, and there’ll be a value to that. The $1 Purchase Option lease lets you keep the copier, which is gets factored into the numbers on the table.
What you end up doing is you will take the amount that you’re financing. So let’s say it’s $7,000, and you are going to do a five-year lease. You would be in the $3k to $10k band right here. And so you multiply by 0.0195, And you would end up with about $136.50 on a fair market value lease.
On a dollar out lease, you would do the same thing. You go to the 60-month term, and you see “0.0208.” So you would go $7,000 x 0.0208, and that’s $145.60. So about $9 per month difference. And then $9 x 60 is $540, which is about what it costs to ship it back at the end, anyway.
So, I would tend to do the $1 Purchase Option because then I have an option to run it further afterward. If it’s still running great, I could sell it on Craigslist or use it as a backup.
Other people want to have the payment as low as possible. And they’re going to depend on the copier company to take care of that shipping fee, which will get rolled into the next lease, at the end of the contract.
So that’s two different ways to do a copier lease. And as you can see, there’s these different stairsteps. And so between $1 and $3,000 has a different lease rate factor than between $3,000 and $10,000.
So technically speaking, if we go $2,999 x 0.0235, and that would be $70.47. But if you go $3,000, so you just raise it $1, then that’s $58.50, so it’s $11.50 a month and almost $700 total. So that $1 difference in price makes a $700 total payment difference.
We try to focus on how we make sure that you’re in the right part of the stairsteps so that you can get the best rates possible.
Technically, it may mean adding a hundred dollars to your cost to ensure that your price goes down based on the lease rate factor.
Automatic Renewals
And the next you’d want to know is usually on any of these leases, towards the end of the lease, they have a clause that will do an automatic renewal. And so it’s always good to mark that into your calendar system that will let you know 60 or 90 days before the end of the lease.
You don’t want to automatically renew the year-long copier lease because you’ve already paid for the copier, and now you’re just basically giving the bank extra money.
So it’s pretty much always a bad deal to renew. If you do it a month or two, it’s not the end of the world. If you start doing it for a year, that’s just wasted $1,400 – $1,500.
So I like to have a reminder put into the calendar that lets me know on month 56 that we’re coming to the end of that lease. Ensure that you give the appropriate notifications because there’ll be a clause that says that if you don’t renew within a specific timeframe, you’ll have to keep it for maybe another three to twelve months depending on how it’s written.
Automatic Escalation Fees
One of the other things I try to look for within a lease is automatic escalations.
What an automatic escalation is, is it’s going to take the number like where we had here, $60 a month for that $3,000 copier, and it’s going to say, every year we have the right to raise the lease rate a particular percentage The standard percentage is somewhere around 10%.
So the $60 a month will go to $66, and then it’ll go $72, then $78, then $84. So by the time we hit $84 a month when the rep comes back around, it’s easier to say, “Hey, we can get you into another copier for just $60 a month, basically where you were though at the beginning.”
If you didn’t have that escalator, it would be harder to roll the next copier in because that escalation makes your lease payment higher each year. So I always would avoid escalation fees.
It’s easy for most copier companies to take that out of their contracts. We’d always recommend that when you lease a copier that you make sure you don’t have an escalation fee.
And be sure to mark down when the lease is supposed to expire.
Coverage Limitations
The next thing I would pay attention to is the idea of coverage limitations. That’s on the supplies and service agreement.
So, each copier is rated to do a certain number of pages per toner cartridge.
So if you think of it like each toner cartridges is like a gallon of milk. Each page comes out and expecting that you’re going to get so many cups of milk out of each gallon because a cup holds so much fluid, and you can multiply that out and determine how many cups of milk you’re going to get. They use the same kind of logic for pages.
So you have a toner cartridge, which has a bunch of toner in it. And each page that you print is going to utilize a certain amount of that toner. And it’s based on a recovery trait, and usually, that’s 5% per color. So the color is 20% because there’s four colors, cyan, magenta, yellow, and black. The black and whites 5% coverage is a typical industry average because it’s only black. There’s no cyan, magenta, or yellow to take into account.
What happens on some leases or some service plans is that if you exceed 5% or above 20% color coverage, then there can be a multiplier added to compensate for the toner usage. So if it turns out that you’re averaging 30% or 40% coverage, instead of 20%, your color rate can rise by 1.5 to 2 times. Check to see if there’s a penalty if you exceed a particular percentage within your coverage.
And so that’s something else that we look at and try to make sure that, you know, if you’re going to lease a copier that you’re paying attention to your coverage, or getting ideally a lease contract that does not have a penalty on color coverage.
What to Look For in Overage Charges
You also want to see what your overages are. Overages technically should be lower in price, not higher, if you exceed the base.
What will happen on a base is that you’ll get a certain number of prints.
So we can use an example of 10,000 prints. Let’s say they’re all black and white just to make it simple. And they’re a penny apiece, so it’s a hundred dollars a month, and you get 10,000 prints. And then once you exceed 10,000, you get billed per print for any that you do over 10,000. So if you do 11,000 prints, then the last thousand would be charged at the overage rate.
Often, I’ve seen that people will make the overage rate higher than the base rate, which doesn’t make sense because most of the service should be contained in the first part. And the overage should be cheaper because the service is already included in the base. And because the copier company is going to want to make sure that their service department is whole. So they’re going to make sure that the service is in there, no matter what. And then, once you exceed that base, the service part has been handled, more or less.
Of course, the more prints to do, you will have more service calls. So there is more service expectation. So you would expect more service calls, but the cost is going to be lower because you don’t tend to find a one for one ratio there. And so if you’re at a penny per page for 10,000, we would expect that once you exceed 10,000, it should be nine-tenths of a penny or something like that. It shouldn’t be 1.2 cents after you hit the 10,000.
Keeping an eye on your base rate, then comparing it to the overage and making sure the overage is lower than your base is a good idea.
How Does a Zero Base Contract Save You Money?
I’ve noticed that a lot of customers are concerned about having zero base. Zero base would be ideal if I were buying a copier because then you’re just paying for what you’re using. You’re not paying for 10,000 prints and then only doing 5,000, and therefore your effective cost per print doubles. So I would always personally get a zero base contract unless I got a massive discount for the inclusions.
So if I went from $0.015 down to $0.01 and I was pretty sure that I was going to use 10,000 and it saved me half a penny per page, then, of course, that makes sense because I prefer to keep the $50 per month. If I wasn’t sure if I was going to do 10,000, there’s no way I would sign up for 10,000 pages because it’s like, they’ll do 3,000 in 1 month or 7,000. And in those months, I’m going to lose 7,000 pages that I purchased.
So I would always say whatever you think your minimum month is that you should do roughly 80% of that rather than signing up for your average because your average is going to fluctuate.
You’ll have some months that are higher than your average and some lower months. So, I would take my lowest month, and then multiply that by 80%. And I would use that as my base.
This way, I knew whatever I was doing, for example, if there’s a pandemic, like what we’re going through currently, and nobody’s working at the office, I’m not stuck paying for 10,000 pages a month while everybody’s gone.
So the idea is to pay for what you use, don’t pay for what you’re not using. And so that’s an essential thing also within your service contract.
Why Higher Copier Speed Isn’t Always Faster
One of the things that we see from some people is if they are looking at different products, what they’ll end up doing is getting, for example, a Xerox Altalink C8070 for $219 a month and 70 pages per minute because of speed.
And so one thing to be aware of is that sometimes these high-speed copiers, like the C8070, go 70 pages a minute when it’s fully warmed up, but it may take longer to warm up.
So, people will take a fast one because they want to go fast like this instead of a slower one. After all, they’re thinking 70 pages per minute is twice as fast as 35.
The one thing to be aware of is that many of these copiers producing 70 pages per minute, anything over 50, can often take longer to warm up. And then if it’s a small job, you’d go faster by having the smaller, more compact copier.
So it’s not always that the higher rated speed is the faster copier. One thing you need to look at is the warmup time because if you don’t factor in the warmup time, it could take 30 seconds to warm up in eight seconds for the other.
So you have 22 seconds of it being able to print, and most of your print jobs will be just a few pages. And so you could find that your day to day printing is slower by going with the faster copier.
It sounds kind of strange, but one thing to keep in mind is the more small jobs you have, the less that speed matters. The more long jobs you have, the more speed matters. If you’re doing 2,000 pages, you know, reports or 1,000-page reports, or even 200 page reports suddenly going 70 pages per minute, it starts making more sense because it takes three minutes to do that job instead of six on a 30 page per minute copier.
That’s something to keep in mind: the longer your jobs are, the more essential speed is. The shorter your jobs are, the less important speed becomes.
Duty Cycle Considerations
There are also duty cycle considerations. If it’s 10,000, 20,000 pages per month, you’re still probably going to want to go to a higher-end model just because of the print volume, not because of the speed requirements. So that’s another thing to consider.
I hope this was useful to you because you know that’s our goal here at Copy Lease Center is to provide great information to our clients. And so if you have any questions or concerns, please feel free to give us a call. We always work to get you a fair copier lease, and we’d love to chat with you. Thank you so much.
Are you looking to lease a Xerox copier? We have all of the Xerox copiers for lease for your business, both color and Black and White copiers – Letter/Legal and 11×17 copiers too.
Some of the common models we lease are: (For Basic Offices)
And for the high end offices, we also have the Xerox Primelink C9065 and the Xerox Primelink C9070.
One of the things we work for, is to “right size” the copier for your office that makes the most sense for you.
With the Versalink series, these seem to be more for the smaller office with the lower print volumes. The Altalink series is more for a higher volume office. If you are thinking, “what is a higher volume office?” – I would say the Altalink series starts to make more sense when doing more than 1 box of paper per month.
If you are looking to lease a Xerox copier, we can help anywhere in the USA. We are able to walk through your options.
Are you in the market for a new copier, maybe your lease is coming to the end of its term. You have to make a choice on a new copier in an uncertain market. Do you get something that worked for the past 5 years, or do you consider new items like remote working and working from home as part of the metric you use on a new copier lease.
If you have a C60 with fiery, does the next copier you get need to be as big as the C60 or does it need fiery and should it be $400 to $500 a month, or should you be looking at a C8030 with or without the fiery at half the price? Maybe the C8030 makes more sense in the short run, but in the long run, the C60 makes more sense.
It is a tricky time to be making long term committments. We understand the struggles you may be facing when looking at the short term fear and uncertainty and looking at the long term of when things return to some degree of “normal.”
We know different businesses have different needs, which is why we work hard to build solutions that match each business owners’ personal ambitions. We can do short term or long term contracts. We work with you to have the perfect solution. Maybe that means a rental to hold you over for now? We know solutions could wind up looking like a lot of different things.
If you need a copier and want to discuss your options, we are here to chat!
First off, we are a copier dealer. We are going to slant this article based on our strengths and values. It should go without saying, but I wanted to say it anyway to help get this objection off the table.
So you are looking to lease or purchase a copier. You see all kinds of information online. In fact you get some quotes, then you have 7 copier reps who won’t leave you alone because it is important to get your business for all of the reps.
One rep tells you that Canon is the best, the next says they wouldn’t buy Canon because the interface is hard. Another tells you how great Xerox is, another seems to be super into Ricoh.
So I guess I will say it, in some ways, every copier manufacturer CAN make a good copier. They don’t always do it. But every brand has some solid models that do better than others. Some copiers break more than others. Some are harder to use than others. Some are easier. So when it comes down to it, if a lot of the copiers are in a range of being similar, how do you decide? Price? Reputation?
We believe that a Xerox copier set up correctly will generally outperform other brands also set up correctly in terms of efficiency. However, a Xerox set up poorly will function worse than other brands doing the same tasks if those were set up well.
So you need to think about who you plan to purchase or lease your next copier from.
Here are some items we would suggest you look at before signing a lease with a new copier company.
No escalations – If you start at a penny and then it is .011 then .012 and by year 5 it is at .015 – it would have been better getting a copier at .012 the whole time.
Cost to Ship Supplies – At $10 to $20 per shipment, if you are having to pay for your toners, then you are going to pay a lot more over the life of the copier.
Great Support – When you chat with the team, do they know the products and seem to like what they do?
Reputation – Have you checked online reviews and the BBB for reviews?
Coverage Restrictions – What happens if you exceed 20% coverage for color, or 30%?
These are just a few of the items you should consider when looking for a copier leasing company. One who treats you fair in the long run deserves more business. That is how we feel. There is no need to trick people into bad deals because there is enough business in the world to do things correctly.
We have chatted with some folks over the past couple of months who have copier leases that are way too expensive normally, and doubly so during a pandemic. What can you do if you have a copier lease that is $600 or $800 or $1400 a month like one that we saw?
First, before we go into the specifics, and this in not legal advice, it is merely industry information, let’s talk about what happens when you decide to lease a copier.
First, the dealer sets the price of the copier. For ease of numbers, let’s say the copier is a $10,000 copier – in the high middle of the road range. Once the dealer has this number, you will see a payment around $200 for 60 months or $300 for 36 months.
The client, you in this case, signs a document. The copier company orders from the manufacturer or distributor the copier you wanted. Let’s say their cost is $9000 on the deal leaving them $1000 in profit. So they order the copier and install the copier. You sign you got what you expected. The copier dealer pays the manufacturer and the the bank (leasing company) pays the dealership the $10,000.
So you are 9 months into your contract and coronavirus hits. You call your dealer because you realize you can’t afford the copier. Now you are expecting the dealer to take the copier and let you off the hook. But they can’t because if they do… they only made $1000 and the buyout at this timeframe will still be about $10,000 (the bank makes money to finance the copier) – so if they do this, they would lose $10,000.
Now that doesn’t work, so you try the bank and find they are as reluctant. Why? At $200 per month for 60 months – they stood to make $2000 over 5 years to finance the deal. So for them, it doesn’t make sense to be lenient because … remember, they paid the dealer the full amount of the copier when you got it.
So – if you get stuck with it you lose $8000. If the copier company takes it back, they lose $10,000 and if the bank says no worries, they lose $9000. Copier leases going bad isn’t good for anyone. This is the rub you are sensing when you call your dealer and the bank.
OK, So What Then?
If it was me, the ideal solution is finding someone who is willing to take over your lease and rather than have $8000 lost, maybe you lose $3000. In order for this to work, both the copier company and the leasing company would have to be OK with it. The copier company if they are doing a supplies and service plan (unless that can be cancelled without penalty) and the bank because they are the ones holding the note on the equipment.
It is hard, no matter how you slice it, and someone always loses big when a lease isn’t completed. So if you can, it is best to complete it.
It also shows the importance of getting the right lease in the first place. This example is something most companies can survive. But what if it is a $30,000 copier (at $600 per month) or a $50,000 copier ($1,000 a month)? This is when it gets exceptionally brutal.
A good conversation and understanding where the players all lose is good when you are trying to make a plan because then you can understand what to offer and what to try as you work with your suppliers rather than against them.
If you need help with a low cost copier lease or to go over your situation, let us know, we are here to help!
We have had some clients come to us, desperate to leave their current copier situation. They have a lease they are completely upside down in and want to know what they can do to improve their situation. I want to address the question –
“What can we do if we want to get out of our copier lease?”
The problem you face when trying to get out of a copier lease is the items are essentially being financed by a bank and maintained, in general, by a local company. In a lot of ways this is like leasing a vehicle and getting an extended warranty through a local dealer.
The first thing to consider is the situation everyone is in. It will help you understand why you may be having trouble getting what you want, and why everyone feels a bit helpless in the situation.
The Bank:
A key player in the copier lease is the bank. The bank is the company who finances the copier so you can use it for the next five years. The part that is confusing to most people is even the manufacturer’s financing is not always owned by that manufacturer.
So, the bank is loaning money, expecting a return oon their investment and if you return the copier early without paying, for them all that is lost revenue and lost profit. If they let every frustrated user out of their copier lease, the current rates of 8 percent would go up to 20% or 30% interest. Part of the stubbornness is to ensure other clients can get competitive rates.
The Dealer:
The next entity you ,may try and get relief from is the dealer that sold you the copier. You are thinking, perhaps, this dealer I paid $10,000 to over the last 3 years, so it is their job. This is where you hit another hiccup. The dealer may have charged you $10,000, but if they charged that amount, they certainly didn’t make that amount. Most dealers run on about 15% margin, so this means of the $10,000 you paid, they made $1,500 and then sent the $8,500 to the manufacturer.
The dealer isn’t making a ton on your copier, and if they simply “let you out of the deal,” first they would have to pay the bank back (with interest) AND they would be stuck with the copier they probably ordered for you. They have no control over the production quality of the copier, so they generally will do all they can to make sure they are working, but generally will not feel responsible for a recurring issue with the copier since they didn’t make it.
The Manufacturer:
Next we get to the manufacturers. They are almost always, many multiple billion dollar entities who are trying to move a ton of boxes. They, in general train the field reps on the copiers, so they also do not always feel compelled to help. They will assume the servicing dealer is making a mistake and often by the time the manufacturer is involved, the situation is so dirty it is unrecoverable.
The Customer (You):
So here you are, you have a copier that is broken that the bank won’t let you out of because they simply loaned you money to have it, the dealer won’t accept a return because they have already invested a ton of hours to fix the issue and they only made 15% of what you spent. The manufacturer won’t help because they are saddled with multi-billion dollar logic and policies to protect the bottom line. Your copier is broken and everyone is pointing at someone else.
A maddening position many find themselves in.
Normal Resolution:
Most companies in this position, get the buyout numbers from the bank and then roll that payment into the next lease. But what if your situation is REALLY messy. For example, we are working with a client who has a huge mess on their hands. They have a copier that isn’t meeting their needs and is costing them an arm and both legs.
The problem this client has is they signed up for a lease that was WAY too expensive and the bank is simply trying to make sure they don’t lose money when they give the buyout. To be clear, in this scenario, we cannot see where the bank had any part of the frustrations. The bank simply financed what the client and their dealer agreed to.
The dealer probably had to pay about $20,000 for the equipment, and it says there are 47 months to go. If the dealer were to take back the copier, they will have lost basically $20,000 – You would expect the number to be lower, but remember the bank adds interest. The client is asking the copier lease company to take back a 13 month old copier for the same price as a brand new copier and most clients will even say they are so unsatisfied there is no way they will keep working with the dealer.
As the owner of the copier company, what would you do? You have a copier that a client wants to return at the full rate, but it is a 13 month old copier. You may have cash flow troubles which makes $20,000 to be a bit too much. Maybe you are unable, even if you wanted to work with the client.
So does that mean the client should be stuck with the copier lease? All of these questions are hard to answer. We just wanted to help you understand why getting out of a copier lease may be harder than you expected.
The copier company you are working with will generally reach out to their manufacturer. Most good manufacturers will help. Maybe they will help with client training, maybe they will swap. Then generally understand the wisdom of making sure the enduser client is happy. Xerox had a program, for instance, they called the Total Satisfaction Guarantee which they have done away with, but with enough pushing you can normally get something done for the client.
When dealing with a situation where the copier is driving you nuts… our first step is to try your best to work with your dealer. Often because of their manufacturer relationship they can get things done for you. If you start the conversation as a war, often they are reduced to feeling like they cannot really make you happy and may not work as hard to solve the problem, but will start spouting the rules to you rather than looking for a cooperative solution to create a win/win for everyone. Of course, even if you do your side perfectly, it may not get you where you are trying to go.
If you feel we can help you out with a copier lease or helping you understand your current copier lease, we are here for you!
You may have gotten a quote or have seen reviews about the Xerox Altalink and Xerox Versalink products. This article is to help you know what you are getting (or not getting) with these products.
Color Copiers – Xerox Altalink Copiers
Xerox Altalink C8030
Xerox Altalink C8035
Xerox Altalink C8045
Xerox Altalink C8055
Xerox Altalink C8070
These are color copiers which are in the same family. They look like this…
Xerox Altalink Color Copiers
Now, these copiers are more robust. They are great for departmental copiers and handle a nice workload. These copiers are ideal when you want a higher quality copier with good standard features (like 4 trays and Postscript.)
The Xerox Versalink is more what we would call a high quality “entry level” 11 x 17 color copier. Models included in this family are the following:
Xerox Versalink C7020
Xerox Versalink C7025
Xerox Versalink C7030
Xerox Versalink Color Copier Series
The big disadvantage to the Xerox Versalink family from out of the box is there is no included Postscript and it starts as a single tray unit. The problem with it is when you add the C7030 for example, add the Postscript and then add 3 trays, you would probably be better off just getting the C8030 copier at that point for the small price difference.
The color quality of the Xerox Altalink copiers are much better than the Versalink copiers. The workload is better on the Altalink copiers. The price can be much cheaper on the Versalink copiers.
We would love to help you get a Xerox copier, if you are anywhere in the USA, please get a hold of us for a free quote!
A few more items on the copiers. The last 2 digits of the model specify the speed of the copier. So a C8030 color copier is 30 pages per minute. As an example. The color quality is normally about the same within a family. Once you get to the C8045 and faster, you get single pass scanning (meaning it goes through the scanner and can scan both the front and back of the paper on one pass.)
Either family can add add the Xerox Apps, so you will def want to make sure you take a moment to learn about the cool apps.
One of the promises we make as we have a copier company is when we find weird things in a newer copier, we do our best to educate our clients, or potential clients.
Here are some odd things that can happen when installing a Xerox Versalink C7020 or C7030.
Blank Pages Printing at the Beginning
Copier Not Able to Print if there is a Mac
Copier giving a jam message like 075-135 or 077-101
Not able to login to copier
So let’s look at each of these and see what seems to be working for us so far. For the blank pages coming out when you try and copy, there is a locking type of device on the inside of the tray. See if changing the position so it locks clears up this issue. Here is an image of what we are referring to.
Next, if the copier is unable to print if you have a Mac. There are 2 solutions, you can either print using AirPrint – OR you can purchase the Postscript module. Item number 497K18340
For the jamming, if you have that issue out of the box – we have seen that being caused because the startup page is oriented differently than the trays. I tend to go into the web page for the copier (use the IP address in a browser) and turn off the start up page in Centreware.
From the Xerox Support Forum – We also suggest disabling banner pages while you are in there.
Re: VersaLink C7020 and C7030 Stop Printing Startup Page at power-on
Take the printers IP address and put it in your web browsers address bar.
Login as admin at the upper right (passcode is 1111 by default)
On the left select System (1) and then select Defaults and Policies(2)
Click here to disable it
Next is not being able to login if you are used to the default being admin and 1111. With new California laws, each login must be unique now, so Xerox has chosen to use the serial number as the password and then you can change it (we like the idea of going back to 1111 unless your organization has a solid password program like Lastpass (even better) where it can be saved and shared in case someone who set the IP leaves the company. It is very hard to reset if that person has left the company. Very difficult – it is not a simple email me my credentials like other technology does.
Mobile printing is a convenient feature that Xerox offers with almost all of their printers to make it easier for its users to print things more efficiently. This will help you boost your productivity in your business making working and printing easier than ever.
Mobile printing simplifies your workload:
You are able to print all popular document formats without losing your formatting.
You can use a Mobile App or email submission.
Mobile printing is very convenient for you:
It allows you to get the documents you need faster.
If you’re away from your desk you can quickly connect to your printer and print documents.
Mobile printing is secure:
You are able to control when each document goes to the printer.
You can create listings to ensure users have the correct access.
You can also add Cloud setup for greater control or opt for an on-site setup that installs behind your firewall. Making it safe and secure.
Call us today if you need help setting up the mobile features options on your printer.
